Conducting or administering an interview by email can often be a convenient way to interview a subject, and gain the answers you need in a timely manner. If you are a journalist trying to meet approaching deadlines, email interviews can be an ideal way to multitask your projects, especially if you are not required to meet with your subjects face-to-face, or record your conversations. Email interviews can also be effective if you plan to publish the interviews on a website or other form of digital media, or if you simply need expert advice on a particular topic. Before administering an email in .
Credit: Vasya Kobelev/Shutterstock Saying thank you is a small task that can yield big results, especially if it comes after a job interview. Sending a thank-you note within 24 hours of your interview could mean the difference between an offer and a rejection, according to a recent survey. “The interview doesn’t end when you walk out the door,” said Amanda Augustine, career advice expert for TopResume.
“The actions you take – or don’t take – after your job interview can have a major impact on the employer’s hiring decision.” Why send a thank-you note?
If an employer has two equally qualified candidates, the offer will always go to the person who took the time to send a thank-you note, said Augustine. "Sending the note sets you apart from the others," she said. "It shows the employer that you're polite, that you can follow through, and that you're truly interested in the role. Also, your note will demonstrate to the employer how well you can write and convey your thoughts in a short amount of space – a skill that is highly valued in myriad roles." When should you send a thank-you note?
"Timing is everything," Augustine said. "If you send the thank you right away, your interviewer will either assume you're sending a generic template that didn't require much thought or that you're desperately eager for the job – both of which can be turnoffs to employers." What should be in the note? Augustine noted that there are several key points you should hit in your thank-you note: • Thank the person for their time. • Reiterate your interest in the position, referencing specific aspects of the role and/or company that genuinely resonate with you.
• Mention something you liked about the interview. • Highlight your main qualifications for the position – without reciting your entire resume – and your confidence in your ability to do the job well.
Focus on the qualifications that most interested the interviewer. • Address any concerns the person expressed about your candidacy. • Incorporate little details you learned about the interviewer during small talk to personalize your message and remind the person of the rapport you built with one another. Ask yourself these questions: Did the interviewer(s) enjoy the conversation? Where did you connect with them?
And what kind of interviewing style did they have (warm and friendly versus strictly business)? As with your resume and cover letter, it is best to customize the thank you, and double- and triple-check it for grammatical and spelling errors. A typo-filled follow-up can easily ruin the stellar impression you made during the interview.
If you met with multiple people, be sure to send one note to each person if you have their contact information. One important thing to remember is to not write your thank-you note like a novel. It should get your point across, but not be so wordy that the interviewer doesn’t read the whole thing. “If you’re concerned your message is too long, consider how much would fit in a standard thank-you card you’d buy at a stationary store.
If it wouldn’t fit there, reevaluate your message before you hit ‘send,’” Augustine said. Handwritten vs. email Augustine said that the format you choose for your thank-you message should be based on what you know about the company’s culture. “If you interviewed with a tech startup, chances are, your interviewers will appreciate a paperless thank-you note in their inbox the next day,” Augustine said.
“You also have the benefit of hyperlinking to additional information and attaching your resume to strengthen your message and jog the interviewers’ memory.” Email is the most common form of thank-you note in today’s digital world, and the medium that most places prefer and expect. However, Augustine added that there are certain circumstances where a hand-written thank-you card may score you bonus points with the hiring manager.
“If you interviewed with an organization that has a traditional company culture, I recommend sending a snail-mail thank you, in addition to an email," she said. "Not only will this cover your bases, but the handwritten note will arrive a couple of days after your email, helping to grab the hiring manger’s attention once again.” Helpful tips In an article for , Randall S. Hansen, the founder of Quintessential Careers, provided 10 tips for writing an effective post-interview thank-you letter.
• Write the note quickly – within 24 hours of your interview. • Personalize each thank-you note to each interviewer you meet with. • Be genuine and appreciative. • Reinforce interest and enthusiasm in the position and company. • Make sure to highlight your key selling points and why you’d be a good fit. • Address weaknesses or misunderstandings that came up during the interview.
• If there was anything that was not discussed in the interview, but that you want to touch on, do it in the thank-you note. • Keep it succinct.
• End the note with much thanks and gratitude for the opportunity. • Make sure there are absolutely no typos, misspellings, etc. Proofread. Sample thank-you note Based on these tips, here's an easy template to follow for sending a thank-you letter after an interview: Good morning, [Interviewer's Name] : Thank you for taking the time to speak with me yesterday about the B2B staff writer position with Purch.
It was a pleasure meeting with you, and I truly enjoyed learning more about the role and the company. After our conversation, I am confident that my skills and experiences are a great match for this opportunity. I am very enthusiastic about the possibility of joining your team and would greatly appreciate a follow-up as you move forward with the hiring process.
If you need any further information, please do not hesitate to contact me by email or phone. Thanks again, and I hope to hear from you in the near future.
Best regards, [Your Name] More sample thank-you notes can be found on the following websites: • • • • • • Additional reporting by Nicole Fallon. Jennifer Post Jennifer Post graduated from Rowan University in 2012 with a Bachelor's Degree in Journalism. Having worked in the food industry, print and online journalism, and marketing, she is now a freelance contributor for Business News Daily.
When she's not working, you will find her exploring her current town of Cape May, NJ or binge watching Pretty Little Liars for the 700th time.
best good internet dating emails to send after interview - 4 Follow
Have you ever been in this situation? You go in for an interview, and after a harrowing two hours, walk out feeling relatively confident that you made a good impression. Your resume was flawless. Your cover letter was witty and showed passion. Your interview outfit was on point. You thought you really bonded with the team that interviewed you. Nothing could go wrong, right?
What went wrong? You forgot a vital (and oft-overlooked) part of the job search process: ! Why Should You Send a Thank You Email or Letter After an Interview? If you think it’s terrifying being interviewed, you’re not alone. But let me tell you, interviews (especially in-person interviews) can be an equally traumatizing experience from the other side of the table. I kicked off the search for my first hire at Grammarly earlier this year, and when the first on-site interview came around, I was terrified.
Sitting there with my list of questions and my notebook, I tried to simultaneously project confidence, follow my company’s values, ask the right questions, make sure my hair didn’t do anything weird, and (attempt to) mask my nerves.
Sound familiar? Even if interviews are a vital part of the recruiting process, the first round of the interview process can be awkward for everyone. That’s why it’s key to write a thank you note after the interview—often the process has made them just as uncomfortable as you are!
That’s why a killer post-interview thank-you note can help you make a great impression and land the job. But don’t take my word for it! Lily Zhang, a career expert at MIT, put it this way : Think of it this way: Your interview isn’t over until you send a thank you note. You want to move the hiring managers from interview mindset to decision mindset as quickly as possible, so don’t drag it out.
I asked Olivia Seastrom, a recruiter at Grammarly, what she loves about thank-you notes. She said, I really like thoughtful, sincere thank you notes after interviews, and I always sent them when I was interviewing. It doesn’t have to be formal, just a nice note to express interest and thank someone for their time. Additionally, a great thank-you note can make you stand out from the crowd.
CareerBuilder determined that send thank-you notes, and would be less likely to hire someone without a thank you. That could mean the difference between a job and a rejection. When to Send an After Interview Thank You Note With any important piece of writing, planning is half the battle. Should you follow up over email, in a handwritten notecard, or on social media? And what should you write? There are two vital factors to consider when writing a thank-you note after an interview: speed and specificity.
Thank yous are not “better late than never.” In fact, most interviewers expect an email or letter within a day. That means time is of the essence, and you need to work quickly! As “it is vital to send a thank you email to your interviews within 24-48 hours.” Even though you must write quickly, you also need to personalize each thank-you note to the interviewer. Gone are the days where I would look at a template thank-you note and consider it worth my time to read.
As Valerie LeClair, Grammarly’s Director of Recruiting, once described to me, Write from the heart! If a candidate is going to write a standardized, impersonal note, there is no reason to even send it. But don’t panic! Take a deep breath and reflect on your interview experience. Now, ask yourself these idea-generating questions: • How did the interview go? Did anything weird happen? • Did I flub on a question I know I have a better answer for? • Did I forget to ask the interviewer one of my questions?
• Is there something additional this interviewer should know about me? • Did I discuss anything interesting? Find any similarities to my interviewer? After you formulate a few ideas (either in your head or on paper), it’s time to think format. If you want to make a truly over-the-top impression, consider a handwritten note. If you had many interviewers or know you have more rounds of interviews to go through, you can probably stick with email.
No matter what, avoid a public social media follow-up. As Jenny Foss writes on The Muse: Who are you trying to thank?
The interviewer (this is who you should be trying to thank, directly) or the entire corporation and all of its thousands of followers? Seriously. Planning Your Interview Thank You Note By now, you should have a format, deadline, and list of ideas for your thank-you note, and it’s time to slap on your writing hat and get to work. Here are the general principles of a great letter or email.
Be your best self, on paper. Your cover letter and resume were all about representing the best version of your professional self, and this thank-you note should be no different. Don’t resort to overly familiar language just because you’ve met someone in person, but also don’t suddenly become cold and dispassionate.
Keep the same tone you would in any other email to the recruiter or hiring manager, and if there’s a place to remind them of your passion for the role, go for it! The only thing you should avoid in a thank-you is trying to sell yourself once again.
You’re writing this note to show you appreciate someone’s time, not to tell them you’re awesome. Remember that. Keep it short, and mind your structure. In the same vein, don’t suddenly write a novel about how much you love the company or the person you talked to. You may have many things to tell this recruiter or hiring manager, but try to stick to one main point, question, or fun fact.
Personally, if I’m reading a thank-you email longer than five sentences, I’ve probably started to wonder if the time to read it was worth my investment. Knowing how to write a thank you email after an interview is a valuable skill.
Trust me. How to write a perfect thank you email after an interview: Tips & Templates I know all of this sounds great in theory, but slamming pen to paper (or fingers to keys) to write a thank you letter after a job interview is a very different matter.
Never fear, templates and suggestions are here! Before I share a general format, I want you to repeat after me: “I solemnly swear not to copy-paste this template into my email.” We’ve already covered why a generic thank you is almost worse than no thank you, but in case you’re not convinced, That said, so feel free to steal any of the phrases or sentences below and make them your own!
Here’s a great sample thank you email after an interview. Dear [Interviewer’s Name], [Opening line thanking them.] [Personalized detail about how you enjoyed meeting them, the hiring manager, and/or the team.] [Sentence that adds value to the discussions you had, and shows your passion for the company and position.] [Sentence about how excited you are to hear from them, that also sets you up to send a follow-up email later.] [Closing sentence that thanks them again, and offers to provide further information.] [Sign-Off], [Your Name] Subject Lines • Thanks for Chatting Today – Use something like this if you had a phone screen or video interview.
• Nice to Meet You Today – This works well for interviews that take place on site. • Thanks, and a Question – Have a nagging, relevant question that shows you’re passionate about the role?
Use this email to follow up after your interview! • Thank You for Your Time – Especially good if it was a long interview. • Many Thanks – Short, sweet, and classic. Opening Lines • It was really nice meet you today. • Thank you for taking the time to meet with me today. • Thanks for taking the time to introduce me to the team today.
• Thank you so much for your time today. • Thanks for chatting with me today. Closing Sentences • Thank you again for your time, and let me know if there is any further information I can provide to aid in your decision. • Let me know if there is any more information I can provide. I’d be happy to follow up on any items we discussed today. • Thanks again for your time.
It was great to meet you! • Thanks again for chatting with me. I am eagerly awaiting next steps. Sign-Offs • All the Best, • Many Thanks, • Thank You, • Editing Your Work: A Thank-You Email and Letter Checklist I love to edit all sorts of writing, but I know this isn’t true for everyone! Since editing can be a time-consuming step, here are two checklists you can use to make sure your email is flawless: one for real letters and one for emails.
Don’t worry, editing shouldn’t take longer than five minutes, so you’ll still get that email out in time! If you’re writing a pen-and-paper thank-you note after an interview: • Did I format this note correctly? If it’s handwritten, can any average person read my handwriting? • Have I addressed the person I’m thanking correctly? Am I spelling their name right? • Did I make my point in under five sentences? • Did I mention a specific topic, common interest, or question relevant to my discussion with this person?
• Did I say “thank you” at some point in the note? • Did I sign the thank-you letter? • Did I proofread the note? (Don’t know how to do this? Check out this blog on proofreading techniques.) • No really, is the writing flawless? • Have I addressed the envelope, purchased postage, and mailed the letter within 24-48 hours of the interview? If you did all of these things, congratulations! You deserve to put your feet up and sip your favorite post-interview beverage (mine’s herbal tea, but you do you).
If you’re writing a thank-you email: • Did I include a relevant subject line? Is everything spelled correctly there? • Have I addressed the person I’m thanking correctly? Am I spelling their name and email right? • Did I make my point in under five sentences? • Did I mention a specific topic, common interest, or question relevant to my discussion with this person?
• Did I say “thank you” at some point in the note? • Are my signature, email name, and email avatar photo all in alignment to project a professional image? • Did I use Grammarly to edit this note for correctness, clarity, and word choice? (Don’t have Grammarly? ) • Did I proofread this email? (Don’t know how to do this? ) • Did I hit “Send” within 24-48 hours?
If you did all of these things, congratulations! You deserve to grab a book and a snack and take a break. The hard part is (mostly) over. Need more help following up after interviews? Check back for more insights next week.
A lot has changed in the over the past few years. It's not unusual to be asked to participate in a , to provide links to your social media pages in order to demonstrate your , or to do some sample work on spec to prove that you're qualified for the job. One thing that hasn't changed, however, is the need to to express your appreciation for the opportunity to meet with them.
A thank-you message via email has a couple of important advantages over the old-fashioned, paper-and-ink variety of a . For example, with an email, you can do more than remind your prospective employer of your qualities and skills–you can actually show them off by including a link to your , , or professional social networking profiles.
This is crucial if you’ve just interviewed for a job in which the hiring manager will be making a quick decision. You want to send the letter when the interviewer’s impression of you is still sharp in his or her mind. You also want the interviewer to read the letter before making a hiring decision. This means that you should send the email message or letter within 24 hours of your interview. Subject Line of the Message: Thank You–Assistant Account Executive Interview Dear Mr./Ms.
Last Name: I enjoyed speaking with you today about the assistant account executive position at the Smith Agency. The job seems to be an excellent match for my skills and interests. The creative approach to account management that you described confirmed my desire to work with you. In addition to my enthusiasm, I will bring to the position strong writing skills, assertiveness, and the ability to encourage others to work cooperatively with the department.
I appreciate the time you took to interview me. I am very interested in working for you and look forward to hearing from you regarding this position. Sincerely, Your Name Email Address Address City, State Zip Code Phone Number [LinkedIn URL] [Website URL] Expand Review More Examples • Send your email right away—within 24 hours of the interview—to thank the hiring managers and confirm your interest.
• Include all your interviewers in the email or send separate emails to each person who spoke with you. Keep in mind that if you do the latter, your messages should vary somewhat, so that the recipients don't compare notes later and feel like they just got a chain email (as mentioned above, it’s a good idea to gather business cards, or make a note of the interviewers’ names during the meeting. This is to ensure that you know whom to address).
• Include the name of the position in the subject line and the words "thank you." This will ensure that the hiring manager sees your response and knows that your email is important.
• Remind the interviewer of your qualifications, making sure to mention any in the original job listing (or those that came up during the interview itself). • Provide links to your online portfolios and other professional sites and networks. • Stalk your interviewers. Initiatives such as a thank-you email and a follow-up a week or so later are more than enough.
Beyond that, you're not promoting yourself; you're stressing them out. Remember that your goal is not only to show the hiring managers that you’re qualified but to convince them that they want to work with you.
Repeatedly hounding them with follow-up emails won’t build your case. • Send anything that makes you look bad. This includes personal social media profiles that contain unprofessional pictures or behavior. Err on the side of caution when determining this.
You might see nothing wrong with a photo of you enjoying a margarita on a tropical vacation, but the hiring manager might feel differently. • Be too casual. No memes, internet acronyms, etc. • Send misspelled, grammatically incorrect emails, or anything that hasn't been by a trusted friend. Even professional editors make mistakes when they try to work on their own.
Get another set of eyeballs to look over your work before you hit "send." By sending a thoughtfully expressed “thank-you” email immediately after your interview, you’ll affirm the positive impressions you made during your talk, keep your candidacy “top of mind” as final hiring decisions are made, and demonstrate that you have the good manners and proactive communications skills employers desire in their personnel.
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